WHOOSHKA

Whooshka ("the app") is an internal business application provided by CPE Capital ("we", "us") to its authorised staff. It is not a consumer product and is not available to the general public. This policy explains what information the app processes and how it is handled.

Who can use the app

Access is limited to authorised CPE Capital personnel, who sign in with their CPE Capital Microsoft work account. There is no public sign-up.

Information we process

• Account information — your name, work email address and profile details provided by your CPE Capital Microsoft account when you sign in.
• Content you provide — messages, documents, recordings, expenses and other material you create or upload while using the app.
• Usage and diagnostics — technical logs and error/performance data used to keep the app secure and reliable.

How we use it

Information is used solely to provide the app's features to CPE Capital staff — authenticating you, storing and retrieving your work, generating analysis and summaries, and operating, securing and improving the service. We do not use your information for advertising, and we do not sell it.

Service providers

We use trusted third parties to run the app — including Microsoft (sign-in and email/calendar integration), our hosting and infrastructure providers, and AI providers that process content to generate responses. These providers act on our instructions and are not permitted to use your information for their own purposes.

Retention

Information is retained for as long as needed to provide the service and to meet CPE Capital's legal, record-keeping and business requirements, after which it is deleted or de-identified.

Security

We apply administrative, technical and physical safeguards — including encryption in transit, access controls and encrypted backups — to protect information against unauthorised access, loss or misuse.

Your choices

As this is an internal workplace app, access and data are managed by CPE Capital. To ask about the information the app holds about you, contact us using the details below.

Deleting your Whooshka account

You can ask CPE Capital to delete your Whooshka account and the data associated with it at any time.

1. Email whooshka@cpecapital.com from your CPE Capital work email address, with the subject "Whooshka account deletion request".
2. We will confirm your identity and acknowledge your request.
3. We will then delete your account and tell you what has been deleted and anything we are required to keep.

What is deleted: your account and profile details (name, work email, preferences), and the content you created in the app, including chats and messages, uploaded documents, recordings and transcripts, and expense drafts.

What may be kept: CPE Capital reviews each request and keeps only the records it must retain to meet its legal, tax and record-keeping obligations (for example, submitted expense claims and work records belonging to CPE Capital). Those records are kept for as long as those obligations require and are then deleted. Copies in encrypted backups are removed as the backups expire.

Changes

We may update this policy from time to time. Material changes will be reflected on this page with a revised "last updated" date.

Contact

Questions about this policy or your information can be sent to whooshka@cpecapital.com.